ARTICLE 1: NAME/PURPOSE/ MEMBERSHIP

I. NAME:

a. THE NAME OF THIS ORGANIZATION SHALL BE MAKONA NATION; HEREAFTER REFERRED TO AS THE ASSOCIATION.

II. PURPOSE:

a. THE PURPOSE OF THIS ASSOCIATION SHALL BE TO MAINTAIN A RELATIONSHIP WITH MAKONA MEN’S SOCIAL CLUB AND McMURRY UNIVERSITY BOTH IN ABILENE, TX.

b. THE ASSOCIATION SHALL MAINTAIN RECORDS OF ALL ALUMNI FROM MAKONA MEN’S SOCIAL CLUB ON McMURRY UNIVERSITY’S CAMPUS IN CONJUNCTION WITH THE ALUMNI ASSOCIATION OF McMURRY UNIVERSITY.

c. THE ASSOCIATION SHALL COORDINATE THE ANNUAL MEETING OF ENTIRE MEMBERSHIP.

d. THE ASSOCIATION SHALL CONTINUE TO ENCOURAGE ALUMNI TO ADHERE TO THE GOALS AND PURPOSES OUTLINEDED IN MAKONA MEN’S CLUB CONSTITUTION:

I. TO GROW IN FELLOWSHIP AND FRIENDSHIP WITHIN THE CLUB AND THROUGHOUT THE COLLEGE COMMUNITY.

II. TO ESTABLISH A HIGH PERSONAL MORAL CODE OF CONDUCT

III. TO PROMOTE LEADERSHIP AND SCHOLARSHIP WITHIN THE CLUB AND THROUGHOUT THE COLLEGE COMMUNITY.

IV. FURTHER PERSONAL SERVICE TO THE COLLEGE AND THE COMMUNITY.

V. TO EXEMPLIFY THESE STANDARDS BY HIS OWN CONDUCT

ARTICLE II: MEMBERSHIP

I. MEMBERSHIP:

a. ANY PERSON WHO HAS COMPLETED THE NECESSARY REQUIREMENTS FOR FULL OR ASSOCIATE MEMBERSHIP INTO MAKONA MEN’S SOCIAL CLUB AT McMURRY UNIVERSITY OR WAS ELECTED SWEETHEART WHILE AN ACTIVE STUDENT.

b. ANY AND ALL SPONSORS AND HONORARY MEMBERS OF MAKONA MEN’S SOCIAL CLUB WILL ALSO BE CONSIDERED FOR MEMBERSHIP.

c. TO BECOME A MEMBER, ONE MUST COMPLETE THE MEMBERSHIP APPLICATION AND PAY THE ANNUAL MEMBERSHIP DUES AS APPROVED BY THE BOARD OF DIRECTORS.

i. MUST NOT BE A FULL-TIME STUDENT CURRENTLY ENROLLED AT McMURRY UNIVERSITY, AND VETTED AND APPROVED BY THE BOARD OF DIRECTORS AND THE MEMBERSHIP COMMITTEE.

ARTICLE III: BOARD OF DIRECTORS:

I. BOARD OF DIRECTORS PURPOSE

a. THE DIRECTION OF THE ASSOCIATION SHALL BE VESTED WITH A BOARD OF DIRECTORS.

b. SHALL BE REFERRED TO AS THE BOARD HEREAFTER

c. SHALL OVERSEE ALL FINANCIAL ACTIVITY FOR THE ENTIRE MEMBERSHIP OF THE ASSOCIATION.

II. MEMBERS OF THE BOARD

a. THERE SHALL BE NO LESS THAN 5 MEMBERS, AND NO MORE THAN 9 MEMBERS OF THE BOARD.

b. QUALIFICATIONS TO BE A BOARD MEMBERS OR BOARD PRESIDENT:

i. MUST BE AN ACTIVE MEMBER OF THE ASSOCIATION AS PER ARTICLE II ABOVE.

ii. CURRENT ON ALL ASSOCIATION MEMBERSHIP DUES

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iii. MUST BE ABLE TO PASS A CRIMINAL BACKGROUND CHECK AND NOT HAVE FELONY OR

MISDEMEANOR FRAUD CONVICTIONS OF THE FOLLOWING

1. MAIL, WIRE, COMPUTER, INTERNET COUNTERFEITING

iv. MUST BE ABLE TO PASS A PERSONAL BACKGROUND CHECK AND NOT HAVE PERSONAL BANKRUPTCY WITHIN THE LAST 7 YEARS PRIOR TO ELECTION.

c. BOARD MEMBERS WILL SERVE A TERM OF 2 YEARS AND MAY SERVE 1 CONSECUTIVE TERM, OR A GRAND TOTAL OF NO MORE THAN 4 ELECTED YEARS CONSECUTIVELY.

d. BOARD MEMBERS SERVE IN 2 CLASSES OF 4 PEOPLE ON A STAGGERED ROTATION.

e. MUST TAKE A 1 YEAR SABBATICAL AFTER COMPLETION OF 2 CONSECUTIVE ELECTED TERMS, AND MAY NOT SUCCEED THEMSELVES ON THE BOARD.

f. BOARD MEMBERS WILL BE ELECTED AT THE ANNUAL MEETING OF THE ENTIRE ASSOCIATION AS DICTATED BELOW.

III. OATH OF OFFICE:

a. UPON ELECTION AS THE BOARD PRESIDENT OR BOARD MEMBER, EACH INDIVIDUAL MUST TAKE THE FOLLOWING OATH OF OFFICE:

i. “AS THE PRESIDENT (OR BOARD MEMBER) OF THE MAKONA NATION ALUMNI ASSOCIATION, I ___STATE YOUR NAME___ DO SOLEMNLY PROMISE TO OBEY AND FOLLOW THE PRINCIPLES AND STANDARDS AS SET FORTH IN THIS CONSTITUTION; TO PAY DUES; TO PARTICIPATE IN ALL ALUMNI ACTIVITIES TO THE BEST OF MY ABILITY; TO ADHERE TO ALL ASSOCIATION REGULATIONS; TO BE THE MORAL AND ETHICAL STANDARD BEARER OF THE ASSOCIATION; AND TO REPRESENT THE ASSOCIATION IN A SINCERE AND POSITIVE MANNER TO MAKONA MEN’S SOCIAL CLUB, McMURRY UNIVERSITY, AND ALL COMMUNITIES WHERE I LIVE AND WORK.”

IV. OFFICERS OF THE BOARD

a. TERMS OF OFFICE

i. OFFICERS WILL ALL SERVE A 1 YEAR TERM IN THEIR POSITION.

ii. THE TERM OF THE OFFICERS ELECTED SHALL BEGIN ON NOVEMBER 1ST, AND SHALL END ON OCTOBER 31ST OF THE FOLLOWING CALENDAR YEAR.

b. OFFICER ELECTIONS

i. SHALL BE ELECTED BY THE BOARD AT THE BOARD MEETING IMMEDIATELY FOLLOWING THE ANNUAL ALUMNI MEETING.

ii. OFFICERS MUST RECEIVE A 51% AFFIRMATIVE VOTE IN ORDER TO BE ELECTED.

iii. THE CURRENT SERVING BOARD SECRETARY AND PRESIDENT SHALL OVERSEE THE VOTE OF THE

OFFICERS AT THE BOARD MEETING.

c. THE BOARD SHALL CONSIST OF THE FOLLOWING OFFICERS:

i. PRESIDENT:

1. SHALL BE THE MODERATOR OF ALL BOARD MEETINGS.

2. SHALL BE ELECTED BY POPULAR VOTE AT THE ANNUAL ALUMNI MEETING AND SHALL SERVE A 2 YEAR TERM, AND MUST TAKE A 1 YEAR SABBATICAL FROM BOARD MEMBERSHIP AFTER THE COMPLETION OF THEIR TERM.

3. SHALL NOT SERVE CONSECUTIVE TERMS.

4. SHALL BE ONE OF THREE SIGNORS ON ALL FINANCIAL ACCOUNTS HELD BY THE ASSOCIATION.

5. SHALL BE THE MASTER OF CEREMONIES (MC) OF THE ASSOCIATION’S ANNUAL MEETING AND HOMECOMING MEAL

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6. SHALL OVERSEE THE VOTE OF NEW BOARD MEMBERS AT THE ASSOCIATION’S ANNUAL

MEETING ALONG WITH THE SECRETARY.

7. SHALL BE AN EX-OFFICIO OFFICER OF ALL COMMITTEES WITHIN THE ASSOCIATION.

8. MUST BE WILLING TO MEET IN ABILENE OR ANY LOCATION IN ORDER TO SIGN ON TO THE BANK ACCOUNTS HELD BY THE ASSOCIATION.

ii. VICE-PRESIDENT:

1. SHALL BECOME THE BOARD PRESIDENT SHOULD THE ACTING PRESIDENT BECOME TEMPORARILY OR PERMANENTLY INCAPABLE OF PERFORMING HIS OR HER DUTIES.

2. SHALL CHAIR THE SCHOLARSHIP COMMITTEE.

3. SHALL BE IN CHARGE OF THE BOARD’S MEETING LOCATION IN PERSON OR ONLINE.

4. SHALL BE ONE OF THREE SIGNORS ON ALL FINANCIAL ACCOUNTS HELD BY THE ASSOCIATION.

5. SHALL BE IN CHARGE OF MAKING THE BOARD MEETINGS RUN SMOOTHLY, AND ACT AS THE PARLIAMENTARIAN OF THE BOARD.

6. SHALL ASSIST THE PRESIDENT AS REQUESTED.

7. SHALL BE IN CHARGE OF INFORMING CLUB IN THE ACQUIRING OF A LOCATION, DATE, AND TIME FOR THE ANNUAL ALUMNI MEETING AND HOMECOMING MEAL.

8. SHALL BE AN EX-OFFICIO OFFICER OF ALL COMMITTEES WITHIN THE ASSOCIATION.

9. MUST BE WILLING TO MEET IN ABILENE OR ANY LOCATION IN ORDER TO SIGN ON TO THE BANK ACCOUNTS HELD BY THE ASSOCIATION.

iii. TREASURER:

1. SHALL CHAIR THE FINANCE COMMITTEE

2. SHALL BE IN CHARGE OF KEEPING ALL CURRENT AND HISTORIC FINANCIAL DOCUMENTS ON PAPER OR ELECTRONICALLY.

3. SHALL BE IN CHARGE OF COLLECTING, DISTRIBUTING, ACCOUNTING MONIES FOR THE ORGANIZATION.

4. SHALL BE ONE OF THREE SIGNORS ON ALL FINANCIAL ACCOUNTS HELD BY THE ASSOCIATION.

5. SHALL GIVE A FULL FINANCIAL REPORT TO THE BOARD AT EVERY REGULAR MEETING.

6. SHALL PROVIDE A FINANCIAL STATEMENT APPROVED BY THE BOARD TO THE ENTIRE MEMBERSHIP ANNUALLY AT THE ANNUAL ALUMNI MEETING.

7. MUST BE WILLING TO MEET IN ABILENE OR ANY LOCATION IN ORDER TO SIGN ON TO THE BANK ACCOUNTS.

8. MAY DELEGATE ABOVE TASKS TO THE FINANCE COMMITTEE MEMBERS AS ASSISTANCE IS NEEDED.

iv. SECRETARY:

1. SHALL BE IN CHARGE OF RECORDING THE MINUTES OF ALL BOARD MEETINGS.

2. SHALL BE IN CHARGE OF KEEPING ALL HISTORIC RECORDS EXCEPT THE FINANCIAL ONES.

3. SHALL PUBLISH THE MINUTES OF BOARD MEETINGS TO ALL MEMBERS.

4. SHALL BE IN CHARGE OF CREATING AND SENDING OUT A REGULAR NEWSLETTER.

5. SHALL OVERSEE THE OFFICER VOTE AT THE ANNUAL ALUMNI MEETING ALONG WITH THE PRESIDENT.

6. SHALL BE IN CHARGE OF MAINTAINING THE DATABASE OF ALL ALUMNI ALONG WITH THE MEMBERSHIP COMMITTEE.

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v. CLUB/ALUMNI RELATIONS:

1. SHALL CHAIR THE MEMBERSHIP COMMITTEE

2. SHALL BE THE MAIN CONTACT WITH MAKONA MEN’S SOCIAL CLUB AT McMURRY UNIVERSITY.

3. SHALL BE THE MAIN CONTACT WITH McMURRY UNIVERSITY ALUMNI OFFICE.

4. SHALL BE IN CHARGE OF SETTING UP AND COORDINATING ALUMNI EVENTS OUTSIDE OF THE ANNUAL ASSOCIATION MEMBERSHIP MEETING.

5. SHALL COORDINATE COMMUNICATIONS THROUGH THE SECRETARY FOR PUBLISHING IN NEWSLETTERS, SOCIAL MEDIA PLATFORMS, AND OTHER MEDIA PLATFORMS AS NECESSARY.

6. MAY DELEGATE ANY ABOVE TASKS TO THE MEMBERSHIP & REUNION COMMITTEE MEMBERS AS ASSISTANCE IS NEEDED.

vi. PAST BOARD PRESIDENT

1. SHALL BE THE IMMEDIATE PAST BOARD PRESIDENT, AND SHALL BE A NON-VOTING MEMBER OF THE BOARD

2. SHALL GIVE COUNSEL AND ADVICE TO THE BOARD ON ANY AND ALL ISSUES BEFORE THE BOARD

3. SHALL GIVE COUNSEL AND ADVICE TO THE CURRENT BOARD PRESIDENT.

d. BOARD MEMBER REMOVAL PROCESS:

i. IF DURING THE COURSE OF A TERM, A BOARD MEMBER IS CONVICTED OF A CRIMINAL ACT AS OUTLINED IN THE BOARD MEMBER QUALIFICATIONS OR HAS VIOLATED THEIR OATH OF OFFICE, THEY MAY BE REMOVED FROM THE BOARD BY THE FOLLOWING PROCEDURE:

1. THE CHARGE(S) MUST BE SUBMITTED TO THE PRESIDENT OR VICE PRESIDENT.

2. THERE MUST BE A SPECIAL CALLED BOARD MEETING WHERE THERE IS DISCUSSION THAT ALLOWS THE OFFENDING BOARD MEMBER TO DEFEND THEMSELVES.

3. A VOTE TO REMOVE AN BOARD MEMBER MUST BE APPROVED BY A MARGIN OF 67% OF ALL MEMBERS OF THE BOARD.

a. IF A BOARD MEMBER IS ABSENT, THEIR VOTE MUST BE REGISTERED BY PHONE OR EMAIL. NO ONE WILL BE EXCUSED FROM THIS VOTE.

V. MEETINGS:

a. THE BOARD SHALL MEET AT LEAST 6 TIMES PER FISCAL YEAR AT THE TIMES AND LOCATIONS AGREED UPON BY THE BOARD MEMBERSHIP.

i. BOARD MEMBERS MAY HOLD MEETINGS USING ANY ONLINE PLATFORM THE DIRECTORS MAY DEEM SUFFICIENT.

b. QUORUM IS A SIMPLE MAJORITY OF 51% OF ALL BOARD MEMBERS PRESENT AT THE REGULAR OR SPECIAL BOARD MEETING.

c. SPECIAL MEETINGS OF THE BOARD MAY BE CALLED BY THE BOARD PRESIDENT IF THERE IS A WRITTEN, OR EMAIL REQUEST SUBMITTED TO THE PRESIDENT BY 40% OF THE ACTIVE VOTING BOARD MEMBERS OR BY 10% MEMBERS OF THE ASSOCIATION GENERAL MEMBERSHIP.

i. SPECIAL MEETINGS WILL ONLY CONSIDER THOSE ITEMS REQUESTED IN THE NOTICE PROVIDED TO THE PRESIDENT.

VI. NOMINATIONS, ELECTIONS, VOTING, & VACANCIES:

a. NOMINATIONS:

i. THE NOMINATIONS COMMITTEE SHALL BE IN CHARGE OF PRESENTING NOMINATIONS FOR ALL OPEN POSITIONS FROM THE GENERAL PUBLIC AND THE CURRENT BOARD MEMBERSHIP.

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ii. THE BOARD SHALL APPROVE ALL CANDIDATES TO BE PLACED ON THE BALLOT AT LEAST 30 DAYS BEFORE THE ANNUAL ALUMNI MEETING.

b. ELECTIONS

i. EACH GENERAL MEMBER HAS ONLY ONE VOTE FOR EACH BOARD MEMBER POSITION AND THE BOARD PRESIDENT IN A GIVEN ELECTION CYCLE.

ii. NEW BOARD MEMBER VOTING SHALL BE DONE BY MAIL-IN BALLOT COMBINED WITH IN-PERSON VOTING AT THE ANNUAL ALUMNI MEETING.

1. ELECTIONS CAN BE DONE BY SECRET OR RANK-CHOICE BALLOT.

iii. WRITE IN OPTION FOR THE ELECTION OF BOARD PRESIDENT OR BOARD MEMBERS WILL BE PROVIDED ON THE BALLOT FOR ELECTION AT THE TIME THE POSITION IS TO BE DECIDED.

1. A WRITE-IN BALLOT CANDIDATE NEEDS TO MEET THE SAME THRESHOLD OF VOTES AS THOSE CANDIDATES PRINTED ON THE BALLOT.

iv. MAIL-IN BALLOTS WILL ALSO BE PROVIDED AND SHALL BE SENT OUT WITH THE NEWSLETTER IMMEDIATELY PRECEDING THE MAKONA NATION ANNUAL MEETING. ALL MAIL-IN BALLOTS MUST BE RECEIVED BY NO LATER THAN 5 PM ON THE DAY PRIOR TO THE MAKONA NATION ANNUAL MEETING IN THE POST OFFICE BOX.

v. ALL CANDIDATES FOR BOARD MEMBER OR PRESIDENT OFFICES MUST BE PRESENT AT THE ANNUAL ALUMNI MEETING WHICH THEY ARE ELECTED.

vi. THE 4 CANDIDATES WITH THE MOST OVERALL VOTES BETWEEN MAIL-IN BALLOTS AND IN PERSON BALLOTS WILL WIN EACH OF THE OPEN BOARD MEMBER POSITIONS

vii. THE CANDIDATE FOR BOARD PRESIDENT WHO HAS THE HIGHEST VOTE COUNT WILL WIN THE POSITION.

viii. IN THE CASE OF A TIE, A COIN TOSS WILL OCCUR IN THE PRESENCE OF ALL CANDIDATES AND THE CURRENT BOARD MEMBERSHIP.

c. VOTING

i. ALL REGULAR BUSINESS WHICH THE BOARD SHALL CONDUCT WILL NEED ONLY A SIMPLE MAJORITY (51%) OF THE ACTIVE VOTING MEMBERS OF THE BOARD PRESENT.

d. VACANCIES

i. SHOULD THERE BE A VACANCY ON THE BOARD, THE BOARD MAY ELECT A PERSON FROM THE GENERAL MEMBERSHIP TO SERVE THE REMAINDER OF THE VACATED PERSON’S TERM UNTIL THE NEXT ANNUAL ALUMNI MEETING

ii. THE GENERAL MEMBERSHIP HAS THE POWER TO CONFIRM THE REPLACEMENT FOR THE REMAINDER OF THE TERM OR WRITE IN A REPLACEMENT CANDIDATE AT THE ANNUAL ALUMNI MEETING.

iii. ALL BOARD MEMBER VACANCIES MUST BE SUBMITTED BY THE NOMINATIONS COMMITTEE AND PASSED WITH A 67% APPROVAL BY ALL BOARD MEMBERS PRESENT

ARTICLE IV: OPERATIONS:

I. ANNUAL MAKONA NATION ALUMNI MEETING

a. SHALL OCCUR NO MORE THAN 7 DAY BEFORE THE BEGINNING OF McMURRY UNIVERSITY’S HOMECOMING, OR 7 DAY AFTER THE CONCLUSION OF McMURRY UNIVERSITY’S HOMECOMING.

b. SHALL BE THE TIME WHICH THE BOARD PRESENTS A FINANCIAL REPORT TO THE GENERAL MEMBERSHIP ON THE PREVIOUS YEAR’S ACTIVITY.

c. SHALL BE THE TIME WHEN NEW BOARD MEMBERS ARE PRESENTED AND VOTED UPON

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d. SHALL BE THE TIME WHEN VACATED BOARD MEMBER POSITIONS WHICH THE BOARD REPLACED

DURING THE PREVIOUS YEAR ARE CONFIRMED TO FILL THE REMAINDER OF THE PREVIOUS BOARD MEMBER’S VACATED TERM.

e. SHALL BE WHEN THE ALUMNI GENERAL MEMBERSHIP APPROVE THE BUDGET FOR THE FOLLOWING FISCAL YEAR.

II. BUDGETS

a. THE BOARD OF DIRECTORS MUST COLLABORATE WITH THE SCHOLARSHIP AND FINANCE COMMITTEES TO PUT TOGETHER THE ANNUAL BUDGET FOR THE UPCOMING FISCAL YEAR.

b. THE BOARD OF DIRECTORS SHALL PRESENT FOR APPROVAL TO THE GENERAL MEMBERSHIP A BUDGET FOR THE FOLLOWING YEAR.

i. THIS BUDGET SHALL INCLUDE

1. ALL SCHOLARSHIP FUNDS AND PDGs REQUESTED BY THE SCHOLARSHIP COMMITTEE

2. ALL KNOWN EXPENSES FOR ORGANIZATIONAL OPERATION

3. ALL SPECIAL MONETARY NEED REQUESTS FROM McMURRY UNIVERSITY OR MAKONA MEN’S SOCIAL CLUB.

c. THE BOARD OF DIRECTORS MUST APPROVE THE BUDGET PRIOR TO SENDING IT TO THE GENERAL MEMBERSHIP FOR FINAL APPROVAL.

d. GENERAL MEMBERSHIP APPROVAL:

i. THE GENERAL MEMBERSHIP MUST APPROVE THE UPCOMING FISCAL YEAR’S BUDGET AS A WHOLE.

1. IF THEY DO NOT APPROVE THE BUDGET AS A WHOLE, THEY MUST GO THROUGH EACH LINE ITEM AND APPROVE OR DISAPPROVE EACH.

2. LINE ITEMS NOT APPROVED MUST BE REMOVED FROM THE BUDGET UNTIL THE NEXT FISCAL YEAR’S BUDGET PROPOSAL.

III. CONTRIBUTIONS TO MAKONA MEN’S SOCIAL CLUB ON McMURRY UNIVERSITY’S CAMPUS

a. THE BOARD SHALL PROVIDE MAKONA MEN’S SOCIAL CLUB WITH SUPPORT AND ADVICE IN THE FOLLOWING MANNERS

i. PROVIDING FUNDS AT THE APPROVAL OF THE BOARD TO SUPPORT CLUB’S ON CAMPUS

UNIVERSITY APPROVED ACTIVITIES INCLUDING BUT NOT LIMITED TO SOCIAL, HOMECOMING, AND COMMUNITY SERVICE ACTIVITIES.

ii. PROVIDE FUNDS FOR UNIVERSITY ACADEMIC ADVANCEMENT OF CLUB RELATED PROJECTS.

iii. PROVIDE ADVICE ON THE SELECTION OF ANY AND ALL CLUB SPONSORS AND HONORARY MEMBERS.

iv. PROVIDE SUPPORT FOR GRADUATING SENIORS TO FIND ALUMNI IN THEIR POST GRADUATION VENTURES

b. SHALL PROVIDE GRADUATING SENIORS WITH RESOURCES UPON THEIR SUBMISSION OF APPLICATION

TO THE ASSOCIATION:

i. 1 YEAR MORATORIUM OF THEIR ALUMNI ASSOCIATION DUES

ii. RECOGNITION AS GRADUATES TO THE MAKONA NATION ON SOCIAL MEDIA AND IN NEWSLETTERS.

c. SHALL PROVIDE APPROVAL OF ALL CHANGES TO THE MAKONA MEN’S SOCIAL CLUB CONSTITUTION BY SIMPLE MAJORITY APPROVAL OF THE BOARD OF DIRECTORS.

IV. FINANCES

a. SHALL HAVE A FISCAL YEAR STARTING NOVEMBER 1ST AND ENDING ON OCTOBER 31ST OF THE FOLLOWING CALENDAR YEAR.

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b. ANNUAL MEMBERSHIP FEES:

i. THE RATE FOR THE FOLLOWING FISCAL YEAR MUST BE SET BY THE BOARD NO LATER THAN 15 DAYS BEFORE THE START OF THE NEXT FISCAL CYCLE.

c. BUDGET

i. THE BOARD SHALL APPROVE A BUDGET AND SUBMIT IT TO THE GENERAL MEMBERSHIP FOR FINAL APPROVAL

d. SHALL OPERATE ALL BANK ACCOUNTS AT AN INSTITUTION APPROVED BY THE BOARD.

e. SHALL HAVE TWO SIGNORS ON ANY AND ALL CHECKS WRITTEN OVER THE AMOUNT OF $75

f. THE VICE PRESIDENT MAY HAVE SIGNING PRIVILEGES ON THE BANK ACCOUNTS, BUT MAY NOT SIGN CHECKS UNLESS THE PRESIDENT GIVES WRITTEN OR EMAIL AUTHORIZATION TO THE TREASURER.

V. AT LARGE COMMITTEE MEMBERS

a. SERVE AT THE DISCRETION OF THE COMMITTEE CHAIR, AND MAY SERVE A TERM OF NO MORE THAN 36 MONTHS.

b. MAY NOT SUCCEED THEMSELVES AT THE END OF ANY TERM ON A COMMITTEE, BUT MAY BE CONSIDERED FOR ANY AND ALL OTHER COMMITTEE OR BOARD POSITIONS WITHIN THE ASSOCIATION.

c. MAY NOT HOLD A POSITION ON MORE THAN ONE COMMITTEE CONCURRENTLY.

d. MAY RESIGN AT ANY TIME BY NOTIFYING THE COMMITTEE CHAIRPERSON IN WRITING OR BY EMAIL.

ARTICLE V: AMENDMENTS & BY-LAWS

I. AMENDMENTS:

a. THE BOARD MUST APPROVE WITH A SIMPLE MAJORITY (51%) ANY AND ALL AMENDMENTS TO THIS CONSTITUTION OR THE BY-LAWS AT LEAST 60 DAYS BEFORE THE ANNUAL ALUMNI MEETING.

b. EACH MAKONA NATION MEMBER MUST BE PROVIDED A COPY OF THE PROPOSED AMENDMENTS BY EMAIL AT LEAST 30 DAYS BEFORE THE AMENDMENT IS VOTED ON.

c. ANY AND ALL AMENDMENTS MUST HAVE A 67% MAJORITY AFFIRMATIVE VOTE AT THE ANNUAL ASSOCIATION’S MEETING.

II. BY-LAWS

a. A SET OF BY-LAWS SHALL ACCOMPANY THIS CONSTITUTION AND MAY ONLY BE ALTERED BY THE SAME MANNER ABOVE.

MAKONA NATION BY-LAWS:

I. NOMINATIONS COMMITTEE BY-LAWS:

a. PURPOSE:

i. IS TO COLLECT AND VET ALL POTENTIAL BOARD MEMBERS AND BOARD PRESIDENTS TO ENSURE THEY MEET THE QUALIFICATIONS TO SERVE ON THE BOARD.

ii. PRESENT TO THE BOARD A LIST OF CANDIDATES TO FILL A VACATED TERM.

b. NOMINATIONS COMMITTEE MEMBERS:

i. SHALL CONSIST OF THE CLASS OF 4 BOARD MEMBERS IN THEIR FINAL YEAR ON THE BOARD

1. THE BOARD PRESIDENT SHALL BE A MEMBER WHEN THIS OFFICE IS TO BE DECIDED.

a. SHALL ONLY VOTE IN THE EVENT OF A TIE VOTE.

ii. THE CHAIR SHALL BE VOTED UPON BY THOSE MEMBERS ROTATING OFF THE BOARD.

1. THE BOARD PRESIDENT IS NOT REQUIRED TO CHAIR THIS COMMITTEE WHEN THEIR POSITION IS UP FOR ELECTION.

2. THE CHAIR SHALL SET THE AGENDA AND HOLDS COMMITTEE MEMBERS ACCOUNTABLE FOR THEIR TASKS

c. MEETINGS:

i. SHALL BE ACTIVATED 270 DAYS PRIOR TO THE ANNUAL ALUMNI MEETING.

ii. SHALL MEET REGULARLY TO VET ALL NOMINEES TO ENSURE THEY MEET BOARD MEMBER AND BOARD PRESIDENT CRITERIA.

iii. MAY MEET IN AN ONLINE FORMAT AS DECIDED BY THE COMMITTEE.

d. WRITE-IN CANDIDATE INVESTIGATION

i. SHALL VET ANY WRITE-IN CANDIDATES FOR ALUMNI BOARD PRESIDENT OR BOARD MEMBERS NO MORE THAN 14 DAYS AFTER THEY WIN ELECTION BY THE MAKONA NATION GENERAL MEMBERSHIP.

1. IF A WRITE-IN CANDIDATE DOES NOT PASS THE QUALIFICATIONS, THE NOMINATIONS COMMITTEE MUST INFORM THE BOARD OF DIRECTORS IMMEDIATELY FOR THEIR ACTION ON THE MATTER.

e. BOARD MEMBER NOMINATION PROCEDURE:

i. OPEN APPLICATIONS FROM GENERAL MEMBERSHIP

1. SHALL PUBLICIZE THAT APPLICATIONS FOR NOMINATIONS ARE OPEN FROM THE GENERAL MEMBERSHIP NO LATER THAN 180 DAYS PRIOR TO THE ANNUAL ALUMNI MEETING.

2. SHALL CLOSE NOMINATIONS FROM THE GENERAL MEMBERSHIP NO LESS THAN 120 DAYS PRIOR TO THE ANNUAL ALUMNI MEETING.

ii. SHALL PUT TOGETHER A LIST OF NOMINATIONS FOR BOARD MEMBER SUCCESSION

iii. SHALL PRESENT IT TO BOARD FOR FINAL APPROVAL BY NO LATER THAN 75 DAYS BEFORE THE ANNUAL ALUMNI MEETING.

iv. UPON FINAL APPROVAL OF ALL NOMINATIONS TO BE PLACED ON THE BALLOT

1. SUBMIT FINAL BALLOT TO THE SECRETARY FOR PUBLICITY IN ALL NEWSLETTERS LEADING UP TO THE ANNUAL ALUMNI MEETING.

f. BOARD PRESIDENT NOMINATION PROCEDURE

i. OPEN APPLICATIONS FROM GENERAL MEMBERSHIP

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1. SHALL PUBLICIZE THAT APPLICATIONS FOR NOMINATIONS ARE OPEN FROM THE GENERAL MEMBERSHIP NO LATER THAN 180 DAYS PRIOR TO THE ANNUAL ALUMNI MEETING.

2. SHALL CLOSE NOMINATIONS FROM THE GENERAL MEMBERSHIP NO LESS THAN 120 DAYS PRIOR TO THE ANNUAL ALUMNI MEETING.

ii. SHALL INTERVIEW AND INVESTIGATE ALL OPEN NOMINATIONS AND SUBMISSIONS FROM THE BOARD MEMBERS FOR THE BOARD PRESIDENT POSITION TO ENSURE THEIR CAPABILITY.

iii. SHALL PUT TOGETHER A LIST OF NOMINATIONS FOR BOARD MEMBER SUCCESSION

iv. SHALL PRESENT A LIST OF NO LESS THAN 2 PEOPLE TO THE BOARD FOR FINAL APPROVAL BY NO LATER THAN 75 DAYS BEFORE THE ANNUAL ALUMNI MEETING.

v. UPON FINAL APPROVAL OF ALL NOMINATIONS TO BE PLACED ON THE BALLOT

1. SUBMIT FINAL BALLOT TO THE SECRETARY FOR PUBLICITY IN ALL NEWSLETTERS LEADING UP TO THE ANNUAL ALUMNI MEETING.

g. MAY ASSIST IN COUNTING THE VOTES AND SUBMIT THE RESULTS OF THE NEWLY ELECTED BOARD TO THE MASTER OF CEREMONIES FOR ANNOUNCEMENT AT THE ALUMNI DINNER.

h. VACANCY NOMINATIONS

i. THE NOMINATIONS COMMITTEE SHALL VET AND SUBMIT TO THE BOARD ALL NOMINATIONS FOR REPLACEMENT OF BOARD VACANCIES.

II. MEMBERSHIP COMMITTEE BY-LAWS:

a. PURPOSE

i. IS A STANDING COMMITTEE CHARGED WITH THE COLLECTION OF DATA ON NEW ADMISSIONS AND UNIVERSITY GRADUATES FROM McMURRY UNIVERSITY AND RECOMMEND TO THE BOARD FOR THEIR ADMISSION OR REJECTION INTO THE ASSOCIATION.

b. MEMBERS

i. THE CHAIR OF THE COMMITTEE WILL BE THE CLUB/ALUMNI RELATIONS OFFICER ON THE BOARD

ii. SHALL HAVE 2 NON-OFFICER MEMBERS OF THE BOARD AS STANDING MEMBERS

iii. MAY HAVE NO MORE THAN 4 AT LARGE MEMBERS FROM THE GENERAL ALUMNI ASSOCIATION MEMBERSHIP.

iv. MEMBERS ARE ADDED TO THE COMMITTEE AT THE DISCRETION OF THE CURRENT COMMITTEE MEMBERSHIP AND THE CHAIR OF THE COMMITTEE

v. THE SECRETARY OF THE BOARD SHALL BE AN EX-OFFICIO OFFICER OF THIS COMMITTEE

c. MEETINGS

i. SHALL MEET A MINIMUM OF 4 TIMES PER YEAR AT THE DISCRETION OF THE COMMITTEE MEMBERSHIP

1. MAY MEET IN AN ONLINE FORMAT AS DECIDED BY THE COMMITTEE.

d. PROCEDURE

i. SHALL CREATE/UPDATE A MEMBERSHIP PACKET THAT DISTRIBUTES INFORMATION REGARDING THE ASSOCIATION FOR A FUTURE MEMBER.

ii. SHALL GATHER INFO, AND INVESTIGATE ALL POTENTIAL MEMBERS OF THE ASSOCIATION AND SUBMIT THEIR NAMES TO THE BOARD FOR ENTRY INTO THE ASSOCIATION.

iii. SHALL SUBMIT TO THE SECRETARY ALL PERSONAL INFORMATION OF THOSE APPROVED BY THE BOARD FOR REGISTRATION INTO THE DATABASE

iv. SHALL CO-MAINTAIN THE DATABASE OF ALUMNI MEMBERS ALONG WITH THE SECRETARY OF THE BOARD.

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III. FINANCE COMMITTEE BY-LAWS

a. PURPOSE

i. IS A STANDING COMMITTEE CHARGED TO MAINTAIN THE FINANCIAL RECORDS OF THE ASSOCIATION.

ii. SHALL BE CHARGED WITH THE RESPONSIBILITY OF COMPLETING AND SUBMITTING ALL NECESSARY TAX DOCUMENTS REQUIRED BY THE STATE OF TEXAS AND THE INTERNAL REVENUE SERVICE.

iii. SHALL COLLABORATE WITH THE BOARD OF DIRECTORS TO PRESENT A BUDGET FOR APPROVAL TO THE BOARD OF DIRECTORS AND THE GENERAL MEMBERSHIP.

b. MEMBERS

i. THE BOARD TREASURER SHALL BE THE CHAIR OF THE COMMITTEE

ii. SHALL HAVE AT LEAST 1 NON-OFFICER MEMBER OF THE BOARD AS A STANDING MEMBER

iii. MAY HAVE NO MORE THAN 1 AT LARGE MEMBERS FROM THE GENERAL ALUMNI ASSOCIATION MEMBERSHIP.

1. THIS MEMBER MUST HAVE EXPERIENCE IN FINANCE, AND BE APPROVED BY THE BOARD FOR COMMITTEE MEMBERSHIP

c. MEETINGS

i. SHALL MEET IN ANY MONTH WHERE THERE IS FINANCIAL ACTIVITY AT THE TIME AND PLACE DECIDED BY THE COMMITTEE MEMBERSHIP

1. MAY MEET IN AN ONLINE FORMAT AS DECIDED BY THE COMMITTEE.

d. PROCEDURE

i. SHALL MAINTAIN ALL THE FINANCIAL RECORDS OF THE ASSOCIATION

ii. SHALL PROVIDE A MONTHLY FINANCIAL PROFIT AND LOSS, BALANCE SHEET

iii. SHALL BE RESPONSIBLE FOR THE COLLECTION OF ALL MONETARY DONATIONS SENT TO THE ASSOCIATION.

iv. SHALL OVERSEE ALL FUNDRAISERS AUTHORIZED BY THE ASSOCIATION

v. SHALL PROVIDE A PROFIT AND LOSS REPORT TO THE BOARD AT THE CONCLUSION OF EVERY FUNDRAISING EVENT.

vi. SHALL WORK IN CONJUNCTION TO PROVIDE THE SCHOLARSHIP COMMITTEE WITH ANY NECESSARY FINANCIAL DATA FOR THE ESTABLISHMENT OR MAINTENANCE OF ANY AND ALL SCHOLARSHIP FUNDS.

vii. SHALL WORK IN CONJUNCTION WITH THE MEMBERSHIP COMMITTEE TO PROVIDE NECESSARY FINANCIAL DATA NECESSARY TO PLAN VIRTUAL AND IN-PERSON EVENTS.

viii. SHALL ASSIST TREASURER IN DEVELOPING A FULL FINANCIAL REPORT IN-TIME FOR MEETING OF THE BOARD.

ix. SHALL PROVIDE A DETAILED RECOMMENDATION TO THE BOARD ON INCREASING OR DECREASING MEMBERSHIP DUES.

x. SHALL ENSURE TAX EXEMPT STATUSES ARE MAINTAINED WITH APPROPRIATE DOCUMENTATION.

xi. SHALL COLLABORATE WITH THE BOARD OF DIRECTORS ON THE DRAFTING OF A BUDGET FOR THE FOLLOWING FISCAL YEAR, AND THE ANNUAL FINANCIAL REPORT.

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e. REPORTING/ACCOUNTING:

i. SHALL BE IN CHARGE OF COLLECTING RECEIPTS FROM CLUB FOR ALL MONIES DISPERSED BY THE BOARD OF DIRECTORS.

ii. SHALL ASSIST THE SCHOLARSHIP COMMITTEE IN COLLECTING AND STORING ALL RECEIPTS FOR SCHOLARSHIPS. AND PDGs.

iii. SHALL INVESTIGATE AND REPORT TO THE BOARD OF DIRECTORS FOR THEIR ACTION ANYONE WHO MISUSES THE ALUMNI ASSOCIATION FUNDS.

iv. WILL ISSUE REIMBURSEMENTS TO BOARD MEMBERS OR GENERAL MEMBERS WHO MAKE AUTHORIZED EXPENSES ALREADY APPROVED BY THE BOARD ONLY WHEN A RECEIPT IS FIRST PRESENTED.

IV. SCHOLARSHIP AND PROFESSIONAL DEVELOPMENT GRANT (PDG) COMMITTEE BY-LAWS

a. PURPOSE

i. IS A STANDING COMMITTEE CHARGED TO

1. OVERSEE THE ESTABLISHMENT AND MAINTENANCE OF ALL SCHOLARSHIPS, WHICH THE ASSOCIATION GENERAL MEMBERSHIP APPROVES.

2. SHALL MAINTAIN COMMUNICATION WITH THE BOARD TREASURER ON ANY AND ALL NEEDS OF SCHOLARSHIPS.

3. MAKE A MONTHLY REPORT TO THE BOARD ON THE ACTIVITY OF EACH SCHOLARSHIP

ii. SCHOLARSHIPS AND PDGs SHALL BE PROVIDED TO MEMBERS OF CLUB AND QUALIFIED UNIVERSITY FACULTY/STAFF, AS FUNDS ARE AVAILABLE.

iii. SHALL COLLABORATE WITH THE BOARD OF DIRECTORS TO PRESENT A BUDGET FOR APPROVAL TO THE BOARD OF DIRECTORS AND THE GENERAL MEMBERSHIP.

iv. THE SCHOLARSHIP COMMITTEE SHALL DECIDE HOW SCHOLARSHIPS AND PDG APPLICATIONS ARE APPROVED FOR DISPERSMENT WITHIN THE LIMITS SET BY THE BUDGET.

b. MEMBERS

i. SHALL BE CHAIRED BY THE VICE PRESIDENT OF THE BOARD.

ii. SHALL HAVE AT LEAST ONE NON-OFFICER STANDING MEMBER, AND THE CLUB/ALUMNI RELATIONS OFFICER.

iii. MAY HAVE NO MORE THAN 2 AT LARGE MEMBERS FROM THE GENERAL ALUMNI ASSOCIATION MEMBERSHIP.

iv. THE BOARD TREASURER IS AN EX-OFFICIO OFFICER OF THIS COMMITTEE.

c. MEETINGS

i. SHALL MEET AT LEAST 4 TIMES IN A CALENDAR YEAR AT THE TIME AND PLACE DECIDED BY THE COMMITTEE MEMBERSHIP

1. MAY MEET IN AN ONLINE FORMAT AS DECIDED BY THE COMMITTEE.

d. PROCEDURE

i. THE FOLLOWING SHOULD BE CONSIDERED WHEN DECIDING APPLICATIONS:

1. THE COMMITTEE SHOULD MAINTAIN THE FOLLOWING CONSIDERATIONS FOR SCHOLARSHIPS:

a. YEAR IN SCHOOL.

b. GPA AND MAJOR.

c. STUDENT’S PLANS TO MAINTAIN ENROLLMENT AT McMURRY UNIVERSITY.

d. STUDENT’S PLANS TO MAINTAIN ACTIVITY IN MAKONA.

e. STUDENT’S BACKGROUND AND PERSONAL EXPERIENCE.

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2. THE COMMITTEE SHOULD MAINTAIN THE FOLLOWING CONSIDERATIONS FOR PDGs.

a. PURPOSE OF THE CONFERENCE OR RESEARCH.

b. EXPECTED IMPACT ON THE INDIVIDUAL, COMMUNITY, AND THE UNIVERSITY.

c. STUDENT/FACULTY/STAFF PLANS TO STAY AT McMURRY UNIVERSITY.

d. STUDENT/FACULTY/STAFF PLANS TO MAINTAIN ACTIVITY WITH MAKONA.

e. STUDENT/FACULTY/STAFF BACKGROUND AND PERSONAL EXPERIENCE.

ii. APPROVAL

1. THE COMMITTEE MUST APPROVE ANY AND ALL SCHOLARSHIP AND PDG FUNDS TO BE SENT TO McMURRY UNIVERSITY OR MAKONA MEN’S SOCIAL CLUB, OR CURRENT MAKONA MEMBERS AND SPONSORS.

2. ANY SCHOLARSHIP FUND MUST BE APPROVED BY A VOTE OF 51% OF THOSE PRESENT AT THE COMMITTEE MEETING.

3. THE COMMITTEE SHALL DETERMINE THE AMOUNT AND REGULARITY OF

CONTRIBUTIONS TO THE McMURRY UNIVERSITY GENERAL SCHOLARSHIP FUND (A.K.A. McMURRY FUND) AS BUDGETED BY THE ALUMNI ASSOCIATION.

iii. DISBURSEMENT

1. PRESENTATION OF ASSOCIATION SCHOLARSHIP MONIES SHALL BE DIRECTLY GIVEN TO McMURRY UNIVERSITY FOR THE SELECTED STUDENT’S ACCOUNT.

2. PRESENTATION OF ASSOCIATION PDG MONIES SHALL BE GIVEN DIRECTLY TO THE SELECTED RECIPIENT FOR THE PURPOSES OF THEIR RESEARCH OR CONFERENCE. THESE FUNDS SHOULD NOT BE DISPERSED UNTIL THE TIME THAT THEY ARE NEEDED.

iv. REPORTING/ACCOUNTING

1. SHALL KEEP IN CONTACT WITH ALL STUDENTS AND FACULTY/STAFF WHO HAVE RECEIVED MONIES FROM THE ASSOCIATION, AND PRESENT THEM TO THE MEMBERSHIP AT THE ANNUAL ALUMNI MEETING.

2. SHALL PROVIDE TO THE PRESIDENT OF THE BOARD A REPORT OF ALL SCHOLARSHIP ACTIVITY FROM THE LAST FISCAL YEAR FOR THE ANNUAL ALUMNI MEETING.

3. ALL PDGs MUST BE ACCOUNTED & RECONCILED BY THE INDIVIDUAL SIGNING A

CONTRACT, WHICH SHALL REQUIRE THE RECIPIENT TO TURN IN RECEIPTS THAT ACCOUNTS FOR ALL MONIES GIVEN TO THEM THROUGH A PDG.

v. THE SCHOLARSHIP COMMITTEE MUST PUT TOGETHER ANY ADDITIONAL ASK FOR THE BOARD

OF DIRECTORS TO PLACE IN THE BUDGET FOR THE MAINTAINING OR ESTABLISHMENT OF ALL PDGs AND SCHOLARSHIPS.

V. REUNION COMMITTEE:

a. PURPOSE

i. TO FACILITATE THE ANNUAL HOMECOMING MEETING OF MAKONA MEN’S SOCIAL CLUB

ii. TO FACILITATE A MINI-REUNION AS REQUESTED BY MAKONA NATION ALUMNI MEMBERS OR THE BOARD OF DIRECTORS.

b. MEMBERS

i. THIS COMMITTEE SHALL BE CHAIRED BY THE CLUB/ALUMNI RELATIONS CHAIR

ii. SHALL HAVE 2 NON-OFFICER BOARD MEMBERS

iii. MAY HAVE AS MANY LARGE COMMITTEE MEMBERS AS NEEDED.

c. MEETINGS

i. SHALL MEET AS NEEDED TO OVERSEE THE LOGISTICS OF THE ANNUAL ALUMNI MEETING AND EVENING HOMECOMING MEAL

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ii. SHALL MEET TO FACILITATE MINI-REUNIONS IN MAJOR CITIES ACROSS TEXAS

iii. MAY MEET IN AN ONLINE FORMAT AS DECIDED BY THE COMMITTEE.

d. PROCEDURE

i. SHALL OVERSEE THE ORGANIZATION AND PLANNING OF THE ANNUAL ALUMNI MEETING

1. SHALL COMPILE RESERVATIONS OF ALUMNI PLANNING TO COME TO THE ANNUAL ALUMNI MEETING

2. SHALL FIND A FACILITY WHICH CAN HOLD THOSE WHO HAVE RSVP’D THEY ARE COMING

3. SHALL FIND A POSSIBLY SECOND LOCATION ON OR OFF McMURRY CAMPUS FOR THE HOMECOMING EVENING MEAL.

4. SHALL REPORT TO THE SECRETARY DETAILS FOR PUBLISHING IN THE NEWSLETTERS LEADING UP TO HOMECOMING.

ii. SHALL OVERSEE THE MINI-REUNIONS IN MAJOR CITIES ACROSS THE STATE OF TEXAS

1. WILL OVERSEE THE ORGANIZATION OF MINI REUNIONS AS DIRECTED BY THE BOARD OF DIRECTORS